Procurement

We are proud to be a financially self-sustaining crown corporation that operates with commercial principles.
The suppliers we use play a valuable role in helping us provide world-class services to Canadian exporters.

 

 

EDC's Transition to MERX.com

EDC will no longer  publish solicitations here on our website and will instead use MERX.com MERX will allow vendors like yourself access to all of our tender documents by downloading them directly from MERX.com and the capability to set up automatic alerts within MERX for opportunities relevant to your business, while allowing for a more seamless Q&A and submission process.

For information on setting up your MERX account and any questions regarding the MERX platform, please visit MERX.com. MERX & EDC will also be hosting a webinar via Zoom for vendors on January 19, 2022 at 2pm ET, to provide additional information. If you are interested in attending the webinar, please email procurement@edc.ca with the following information:

  • Name of your organization
  • Name(s), email address(es), title(s) and phone number(s) of attendee(s)

*All solicitation documents published on EDC.ca prior to the MERX go-live date will remain available on the EDC website and the processes for submitting questions and proposals will remain as outlined in those solicitation documents. In addition, any potential addenda in relation to those solicitations will be published on the EDC website as well, even after the MERX go-live date. 

 

 

 

 

Mandatory Covid-19 Vaccination Requirements for Suppliers

Any supplier personnel (including any subcontractor or agent) who access Export Development Canada (EDC) or FinDev Canada premises, who are required (as determined by EDC or FinDev Canada) to meet in person with any EDC or FinDev Canada employee, or meet with any other person acting on behalf of EDC or FinDev Canada must be Fully Vaccinated and must provide, at the point of entry, proof of identification and proof of being Fully Vaccinated (such information not to be retained by EDC or FinDev Canada). 

Meeting the vaccination requirement. “Fully Vaccinated” means having received the full series of a COVID-19 Vaccine or combination of COVID-19 Vaccines and 14 days having passed since receiving the final dose of the COVID-19 Vaccine and “COVID-19 Vaccine(s)” means vaccines approved by Health Canada for the purpose of preventing contraction and/or the effects of COVID-19.  For more information on accepted COVID-19 vaccines, you can consult the Government of Canada Vaccines for COVID-19 page. 

Existing contracts and suppliers. Suppliers who currently have a contract with EDC or FinDev Canada will be contacted by the contracting officer with a certification form that they must complete and return, certifying that their personnel that are required to access EDC or FinDev Canada premises, who meet in person with EDC or FinDev Canada employees, or meet with any other person acting on behalf of EDC or FinDev Canada are Fully Vaccinated and have been advised of the requirement to provide, at the point of entry, proof of identification and proof of being Fully Vaccinated (such information not to be retained by EDC or FinDev Canada). Suppliers who do not submit the certification by November 15th, 2021, may be subject to further measures, up to and including termination.

Future contracts with suppliers.  As of November 1, 2021, bidders responding to calls for tenders must submit a certification proving they meet the vaccine requirement as a condition of the bid. Bids that do not include the certification will not be considered. The certification form will be included with implicated Requests for Proposals. For contracts resulting from non-competitive procurement processes, new terms will be included in EDC’s contract templates.

Failure to meet requirement.  Suppliers who do not provide the required certifications or who are subsequently discovered to have provided an untrue certification, may be subject to measures up to and including contract termination.

For general inquires please send an email to: ReturnToOffice@edc.ca

 

 

 

 

To do business with us, suppliers must first register

As a federal crown corporation, we are required to maintain specific information about our suppliers. To comply with Canada Revenue Agency regulations and maintain the most current information possible, we require all suppliers looking to provide goods or services to formally register using the process outlined below.

 

Registration process

1. Complete the online Supplier Registration Form.​

2. Review the information for its accuracy and completeness. Forms missing mandatory information will not be accepted.

3. For questions regarding this process or your registration submission, please contact suppliers@edc.ca.

4. For suppliers that have EDC contracts, this information forms the basis of your business record. For suppliers who do not have contracts with us, the information will be retained for a period of one year.

5. Suppliers that have not had an active contract for more than one year will be required to re-register.

 

Updating supplier information

Suppliers are responsible for maintaining the accuracy of the information EDC retains, and are required to submit new, updated or corrected information in a timely manner. Failure to keep us abreast of any changes can cause delays in receiving orders, payments and/or may necessitate removal from our active supplier listing.

All Information will be kept confidential: The person submitting this form (i) declares to be authorized to act on behalf of the business and submit this form on behalf of the business; (ii) certifies that the information provided on this form is current, accurate and complete as of the date of submission and (iii) acknowledges that Export Development Canada will be relying on this information.

 

C​urrent postings

We have no current postings. Please check back later for new opportunities.
 

 

 

Payment process

To ensure prompt payment of invoices, please take note of our standard payment process.

Invoices must reference the appropriate purchase order number and be directed to the attention of:

Accounts Payable

Export Development Canada
150 Slater Street
Ottawa, ON K1A 1K3

E-mail: AccountsPayable@edc.ca 
Fax: (613) 598-2533

EDC is not tax exempt. Applicable taxes must be reflected on all invoices.

Please ensure that your invoices reflect the correct rate of GST/HST required by the new “Place of Supply Rules: B-103” supplied by Canada Revenue Agency. For more information on the HST, please consult the Canada Revenue Agency.

Harmonized Sales Tax (HST)

Starting July 1, 2010, the provincial sales taxes in Ontario and British Columbia were replaced by a value-added tax structure and combined with the federal Goods and Services Tax (GST) to create a single, federally administered Harmonized Sales Tax (HST).

The HST is applied on most supplies of goods, property and services made in those provinces at a blended rate of 13% in Ontario and 12% in British Columbia. With some exceptions, the HST will apply to the same base of goods, property and services as the GST.

 

 

Sample agreements

Suppliers should anticipate the issuance of a contract and/or purchase order for all work undertaken on behalf of EDC.

 

As of June 2014, suppliers may be asked to enter into a confidentiality agreement.

In retaining suppliers, we primarily use the following agreements:

In undertaking sponsorship activities, we use the following agreement:

 

 

Suppliers invoice notice

In an effort to be more environmentally friendly and reduce our carbon footprint, we would like to encourage our suppliers to take advantage of sending their invoices to EDC by email or fax. Please send your invoices referencing your purchase order number by either email or fax to (613) 598-2533.

Interested in taking that next step? Would you prefer to receive your payment by electronic funds transfer (EFT)? Why not contact our Accounts Payable team to determine your eligibility.

If you are not the person responsible for these activities, please feel free forward this notification to others within your company.

 

 

EDC head office deliveries

Deliveries are to be made to our loading dock on Laurier Avenue.

Export Development Canada (EDC)
150 Slater Street
Ottawa, ON K1A 1K3

 

 

Important notice to foreign suppliers

Canada Revenue Agency (CRA) requires Export Development Canada (EDC) to withhold 15% on payments to non-resident (foreign) suppliers for services performed in Canada.

The withholding is applicable to any fees, commissions or other amount paid to non-resident (foreign) suppliers.

Some examples of activities to which withholding applies are:

  • consulting services;
  • accounting services;
  • engineering services;
  • legal services;
  • construction projects;
  • installation projects;
  • manufacturing and/or processing;
  • entertainment (theatrical show, musicals, concert, etc.);
  • athletic events (golf, rodeos, track and field, etc.);
  • training services;
  • lecturing; and
  • seminar or conference presentations.

As a result, if you are a non-resident (foreign) supplier of these services rendered in Canada, EDC will withhold 15% when paying your invoice(s).

For more information on withholding please refer to the CRA website.

EDC Procurement supports the Supply Chain Management Association (SCMA) and the NIGP (Institute for Public Procurement).